Study notes

Soft and Hard HRM

There are a variety of ways to approach the management of HR in a business. The business textbooks like to describe two broad approaches to HRM which are explained further below:

  • "Hard" HR
  • "Soft" HR

However, it is important to remember that, in reality, these two approaches are somewhat academic in nature. In real businesses, an HR department or manager would be likely to adopt elements of both soft and hard HR, and in many cases would not be interested in the slightest in the distinction!

The key features of the hard and soft approach to HR can be summarised as follows:

Hard HRM

Treats employees simply as a resource of the business (like machinery & buildings)

Strong link with corporate business planning – what resources do we need, how do we get them and how much will they cost

Focus of HRM: identify workforce needs of the business and recruit & manage accordingly (hiring, moving and firing)

Key features

Short-term changes in employee numbers (recruitment, redundancy)

Minimal communication, from the top down

Pay – enough to recruit and retain enough staff (e.g. minimum wage)

Little empowerment or delegation

Appraisal systems focused on making judgements (good and bad) about staff

Taller organisational structures

Suits autocratic leadership style

Soft HRM

Treats employees as the most important resource in the business and a source of competitive advantage

Employees are treated as individuals and their needs are planned accordingly

Focus of HRM: concentrate on the needs of employees – their roles, rewards, motivation etc

Key features

Strategic focus on longer-term workforce planning

Strong and regular two-way communication

Competitive pay structure, with suitable performance-related rewards (e.g. profit share, share options)

Employees are empowered and encouraged to seek delegation and take responsibility

Appraisal systems focused on identifying and addressing training and other employee development needs

Flatter organisational structures

Suits democratic leadership style

Which is best? Soft or Hard HRM?

Which of the two approaches is better? The answer is – it depends!

The "hard" approach to HR might be expected to result in a more cost-effective workforce where decision-making is quicker and focused on senior managers. However, such an approach pays relatively little attention to the needs of employees and a business adopting a genuinely "hard" approach might expect to suffer from higher absenteeism and staff turnover and less successful recruitment.

The "soft" approach will certainly appeal to the "touchy-feely" amongst us who like to see people being treated nicely! And you can also make a good business case for an approach that rewards employee performance and motivates staff more effectively. However, the danger of taking too "soft" an approach is that when all the employee benefits are added up, the cost of the workforce leaves a business at a competitive disadvantage.

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