Study notes

Accounting: Comparing Financial & Management Accounts

There are two broad types of accounting information:

• Financial Accounts: geared toward external users of accounting information

• Management Accounts: aimed more at internal users of accounting information

Although there is a difference in the type of information presented in financial and management accounts, the underlying objective is the same - to satisfy the information needs of the user.

Financial Accounts

Management Accounts

Financial accounts describe the performance of a business over a specific period and the state of affairs at the end of that period. The specific period is often referred to as the "Trading Period" and is usually one year long. The period-end date as the "Balance Sheet Date"

Management accounts are used to help management record, plan and control the activities of a business and to assist in the decision-making process. They can be prepared for any period (for example, many retailers prepare daily management information on sales, margins and stock levels).

Companies that are incorporated under the Companies Act 1989 are required by law to prepare and publish financial accounts. The level of detail required in these accounts reflects the size of the business with smaller companies being required to prepare only brief accounts.

There is no legal requirement to prepare management accounts, although few (if any) well-run businesses can survive without them.

The format of published financial accounts is determined by several different regulatory elements:

· Company Law

· Accounting Standards

· Stock Exchange

There is no pre-determined format for management accounts. They can be as detailed or brief as management wish.

Financial accounts concentrate on the business as a whole rather than analysing the component parts of the business. For example, sales are aggregated to provide a figure for total sales rather than publish a detailed analysis of sales by product, market etc.

Management accounts can focus on specific areas of a business' activities. For example, they can provide insights into performance of:

· Products

· Separate business locations (e.g. shops)

· Departments / divisions

Most financial accounting information is of a monetary nature

Management accounts usually include a wide variety of non-financial information. For example, management accounts often include analysis of:

- Employees (number, costs, productivity etc.)

- Sales volumes (units sold etc.)

- Customer transactions (e.g. number of calls received into a call centre)

By definition, financial accounts present a historic perspective on the financial performance of the business

Management accounts largely focus on analysing historical performance. However, they also usually include some forward-looking elements - e.g. a sales budget; cash-flow forecast.

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